Company:         PaymentsFirst

Position:           Bookkeeper

Reports to:        EVP

FLSA status:     Non-Exempt

Revised:            March 3, 2025

To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities. Job descriptions represent a general outline of job responsibilities and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and, therefore, their descriptions may not reflect the precise nature of the position at a given point of time.

General Description: 

The primary responsibility of this position is to manage the various internal administrative matters for PaymentsFirst, with a focus on supporting the Organizations. Perform accounting month-end, quarter-end and year-end processes and other financial analysis.    

Essential Job Responsibilities:

Accounts Receivable: Monitor orders and process payments for products and services. Monitor the aging report and follow up on past due outstanding payments. Follow-up with members on past dues.

Accounts Payable and Vendor Management: Process vendor payments in a timely manner. Maintain all vendor contracts and relationships. Identify potential areas for cost savings.

Accounting Support: Enter accounting transactions into QuickBooks. Complete month-end, quarter-end and year-end processes. Write financial procedures.

Office Supply Management: Maintain office supplies inventory and anticipate supply needs. Complete order entry and fulfillment and track related expenses.

Accounts Payable and Vendor Management: Process vendor payments in a timely manner. Maintain all vendor contracts and relationships. Identify potential areas for cost savings.

Administrative Support: Perform a variety of internal administrative tasks including photocopying, filing, and mail distribution.

Required Skills and Competencies:

Strong PC skills to include MS Office, Excel, QuickBooks Online and database software.

• Associates degree in Business, Accounting or related field, or equivalent combination of education, training, and experience.

Two years of related administrative experience

Knowledge of standard office administration procedures

Strong communication skills

Able to perform and prioritize multiple tasks

Preferred Skills and Competencies:

• Bachelor’s degree in Business, Accounting or related field
• Basic accounting experience
• Administrative or executive assistant experience
• Strong PC skills to include MS Office, QuickBooks Online and database software

Please submit your cover letter and resume to jstadler@paymentsfirst.org